Job ID: 225

Department: Procurement

Work Schedule: This is an Anchorage based position on an urban schedule with a 40-hour week or 9/80 work schedule.

Salary Band: K/L

Minimum Experience: 2 years

Minimum Education: 4-Year Degree

Relocation Provided: No

Closing Date: May 5, 2024

Number of Openings: 1

Employment Type: Fulltime-Regular

Contributor Level: Professional

Facility: Corporate Headquarters

Accountabilities and Specific Requirements:

Under general direction of the Contracts & Procurements Supplier Performance and Compliance Manager, the Contract Compliance Specialist:

• Performs contract compliance and invoice review activities for Alyeska’s high risk and high spend contractors. Additionally, this role will identify and execute focused audits and reviews to verify compliance with the terms of a contract.
• Tracks suppliers adherence to contract terms by monitoring and evaluating business practices, identifying opportunities for efficiency and effectiveness, and recommending improvements. This job supports management in maintaining appropriate financial and contractual controls.
• Serves as a subject matter expert (SME) on Service Purchase Orders (SPOs): manage Service IDs in Oracle; assist and train stakeholders and users on the SPO process; resolve SPO and technical issues, all while ensuring compliance to the SPO Procedure.
• May prepare and serve as the Buyer for SPOs for the corporate functions.
• Manages and maintains Alyeska’s vendor database in Oracle in compliance with Alyeska’s processes and procedures and maintain awareness of IRS rulings regarding 1099s.
• Requires a working knowledge of contract compliance, invoice cycles, accounts payable, payroll, purchase orders, vendor management, audit practices, and contract administration. This role provides support to various TAPS worker roles: Contract Representatives, Contracting Officers, Purchasing Buyers, and SPO users.

Additional responsibilities include:

• Perform data quality and integrity checks to verify accuracy of contractor reporting of regulatory requirements.
• Manage interface transaction errors between Oracle and ASKx for vendor information issues.
• Develop and update documented user processes for the SPO, vendor management, and invoice review processes.
• Manage and maintain Alyeska's vendor database in compliance with Alyeska’s processes and procedures.
• Report opportunities for cost avoidance and savings.
• Maintain knowledge of contract/procurement administration practices and principles.
• Understand the scope of work of the contractor and the terms for payment for performance of work.
• Analyze and determine compliance with the terms of the contract as well as the rates applied to work or services performed.
• Possess a strong understanding of general business practices and an accounting or financial background.
• Compile audit information and investigate claims for various contractor invoices in accordance with standard accounting practices.
• Execute timely and thorough invoice review of advanced contract structures.
• Prepare and submit a report of review to management for timely resolution of contractor invoice disputes within the pay cycle.
• Interact with contractors and internal Alyeska clients to resolve issues with invoices and service purchase orders.
• Develop recommendations to improve current processes based on findings and experience.

MINIUMUM QUALIFICATIONS: Applicant must meet or exceed these minimum job requirements to apply for this position.

• Bachelors degree in Business, Accounting, Finance, or other related discipline*
• Two (2) years of related experience
• General knowledge of contract administration and accounting practices and principles
• Experience with invoicing, cost accounting, purchase orders, and vendor management processes and systems
• Strong written and verbal communication skills
• *Note: Additional related exempt level experience above the minimum may be substituted for the education requirement

PREFERENCES:

• Master’s degree in Business, Finance, Logistics
• Four (4) years experience in supply chain management, or related business field
• Experience using Oracle EBS system for financial and purchasing transactions
• Advanced user in Microsoft Office, particularly Excel

Position Description:
This job performs contract compliance and invoice review activities for Alyeska’s high risk and high spend contractors. Additionally, this role will identify and execute focused audits and reviews to verify compliance with the terms of a contract.

KNOWLEDGE, SKILLS, & ABILITIES:

• Analysis & Problem Solving
• Business Management
• Cash flow and Econ Analysis
• Contract Development
• Contract Management
• External Relations
• Information Management
• Internal Relations
• Interpersonal Communication
• Regulations