EXECUTIVE LIAISON

Reports to: President & CEO
Status: Regular, Full-time, Exempt/Salaried
Location: Anchorage, AK

JOB SUMMARY: The Executive Liaison Officer (ELO) will provide high-level administrative, planning, and coordination support to President & CEO and Executive team members. In addition, the ELO will manage the Aleut Office Manager and front desk team. They will perform a diverse set of support tasks that include but are not limited to daily support for the President & CEO, complex travel administration, special project management, meeting coordination and note taking, task tracking and follow-up to ensure project/task completion.

PRIMARY RESPONSIBILITIES

• Embraces the values of The Aleut Corporation (ALEUT) including honesty, integrity, accountability, respect, and perseverance. 

• Provides high-level logistical and project management support to the President & CEO and Executive Team.

• Takes minutes and captures all action items at meetings; follows up and holds leaders accountable for completion.

• Coordinates executive travel and arranges logistics for a wide range of events, including special meetings, Executive Team meetings and other staff meetings.

• Partners with Communications for Executive presentations, including staff meetings, President internal and external correspondence, and other reporting requirements, etc.

• Ensures staff, customers, partners, and visitors are received warmly by the Executive Office, and that all requests/messages to or from subsidiary leadership are rapidly addressed.

• Ensures meeting rooms are properly set up in coordination with IT (e.g., telecom and projected slides, presentations) for all meetings.

• Coordinates with the Office Manager for catering when necessary.

• Manages Office Manager and Front Desk team.

• Tracks progress against timeline/deliverable schedule for Executive team and report to President & CEO.

• Creates and manages the Executive Master Calendar.

• Builds and maintains strong working relationships with the President & CEO, Board of Directors, Executive team, and other coworkers. 

• Performs high level administrative tasks including writing and editing e-mails, drafting memos, and preparing communications for President & CEO and Executive team.

• Maintains comprehensive and accurate records/files.

• Screens all incoming calls, inquiries, and visitors for President & CEO.

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Manages the President & CEO’s daily commitments to maximize President & CEO’s time and efficiency.

• Monitors delegated tasks to keep projects and initiatives on schedule to meet deadlines.

• Works as a team member with flexibility and adaptability.

• Performs all other duties as assigned. 

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to coordinate multiple schedules and produce accurate work despite frequent interruptions. 

• Ability to make decisions, solve problems, and take initiative to improve processes and procedures. 

• Ability to work independently with minimal supervision.

• Ability to manage a leader, and their direct reports.

• Ability to create, track and manage a yearly department budget.

• Excellent interpersonal skills with the ability to work with the executive team, managers, co-workers, and outside contacts. 

• Excellent oral and written communication skills utilizing proper grammar, spelling, editing, and proofreading.

• High level of organization with the ability to prioritize and manage multiple projects and deadlines. 

• Knowledge of ALEUT, its subsidiaries, non-profits, and resources within the region. 

• Maintain a high degree of confidentiality, integrity, and tact in dealing with sensitive information. 

• Possess and demonstrate cultural awareness and sensitivity.

• Possess strong analytical skills to review, evaluate, and synthesize information.

• Proficient in Adobe and MS Office Programs including Excel, Word, Power Point, SharePoint, and Outlook.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in business, administration, or related field; OR an equivalent combination of experience, education, and training.

2. Five (5) years of related experience to include extensive experience supporting C-Suite Executives.

PREFERRED QUALIFICATIONS

1. Experience at Alaska Native Corporations.

PHYSICAL DEMANDS

1. General office demands.

2. Must be able to travel at least 10% of the time.

3. Must have ability to maintain assigned work hours in a 40+ work hour environment.

PREFERENCE STATEMENT

The Aleut Corporation (“TAC”) is committed to providing employment and development opportunities for our shareholders and descendants.  TAC shall make employment selections first based on qualifications for the position.  Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

TAC is an equal opportunity employer.  TAC shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.