SUMMARY

Under the direction of the Shareholder Training Supervisor and in accordance with BSNC guidelines, policies, and federal laws, this position shall provide administrative support in developing and leading ongoing shareholder development. The Shareholder Training Specialist is responsible for confidential and time-sensitive material and must be able to effectively communicate via phone and email in a professional manner. This position requires great attention to detail, and the Shareholder Training Specialist duties must be completed accurately and delivered with high quality in a timely manner.  Applicant must be a Bering Straits Native Corporation shareholder, descendant of a shareholder, or spouse of a shareholder to be considered for this position.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job.

Internship Program

• Support the Shareholder Training Supervisor in maintaining and improving the Summer Internship Program and assist in administrative support, communication, and recruitment for the program.

BSNC Leadership Exploration and Development (LEAD) Program

Management/Vocational Apprenticeship Training (MVAT) Program

• Under the direction of the Shareholder Training Supervisor, collaborates with Shareholder Development staff and hiring managers to design, implement and continuously improve a program to hire and train shareholders/descendants for mentorship and apprenticeship positions designed to develop career pathways, grow the skilled workforce of the Corporation, and build additional skills and experience in Our People. Seek grant funding such as SOA STEP and WIOA funding.

High Potential Career Progression Program

• Under the direction of the Shareholder Training Supervisor, collaborates with Shareholder Development staff and hiring managers to design, implement and continuously improve a leadership development and management training program for shareholders and descendants, which will be a networking opportunity with other participants in the program and with leaders from the Bering Straits Region and the Native community. It will also be an opportunity to learn leadership skills that will assist participants to advance in their career or to acquire other leadership positions and receive mentoring and coaching from experienced leaders.

Job Training

• Under the direction of the Shareholder Training Supervisor, collaborates with Shareholder Development staff and hiring managers to design, implement and continuously improve shareholder and descendant employee job training to ensure shareholder / descendant employees have the necessary skills and tools to succeed, including, but not limited to, a training application process and LinkedIn Learning access. Include coaching on tools to enhance current performance, not just pathways to promotion.

Shareholder Employee Career Development

• Assist with the development, tracking, and management of fulfillment of the Shareholder Employee Development Plans as assigned. Support individual Shareholder and Descendant employees on professional development to accomplish their career goals as assigned.

Shareholder and Stakeholder Outreach

• Administer and perform duties to ensure that BSNC’s shareholders and descendants are provided timely information on employment, advancement, training, and educational opportunities and any benefits provided by BSNC and/or Beringia Settlement Trust (BST).
• Carry out authorized and supported BST and/or BSNC outreach activities.
• Represent BST programs and/or BSNC and promote their missions at selected conferences, job or recruiting fairs, forums and meetings as assigned.
• Manage activities related to the planning, organizing and follow-through on events related to shareholder development as directed.
• Support the Shareholder Training Supervisor to develop and maintain effective relationships with community and organizational leaders that support the goals of the Shareholder Development Department and the mission of BSNC.

Admin Support

• Handle sensitive information in a confidential manner.
• Develop reports to assist with analyzing organizational objectives and relevant financial data, program structure and objectives, and other sources of funding and budgets for review and approval.
• Identify and document Shareholder Development Department procedures for review and approval.
• Assist with the preparation and monitoring of annual department budgets for each upcoming year as needed.
• Prepare information and reports to support the development of short and long-term strategic plans and goals relating to shareholder development programs for review and approval and prepare reports to monitor and report on progress of strategic plan initiatives relating to shareholder development programs for review and approval.
• Maintain computer and manual filing systems. Coordinate office procedures.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, faxing, etc. Prepare template agreements and emails on behalf of other office staff. Prepare accurate meeting minutes and monthly expense reports for managers, supervisors and staff as directed.
• Other duties and special projects as assigned. Must be flexible and available to perform other duties in support of BSNC’s various programs as assigned.

Qualifications

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum) Qualifications

• High school diploma or equivalent.
• Experience in Business, Human Resources, Education, or related field.
• Experience with shareholder or customer relations. A combination of education and experience may be used to meet experience requirements.
• Experience with planning, organizing and managing activities and events.
• Valid state driver’s license
• Experience administering special projects.
• Verified shareholder, descendant of a shareholder, or spouse of a shareholder of BSNC.

Knowledge, Skills, Abilities, and Other Characteristics

• Proficient with MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe
• Ability to travel as necessary and willing to workdays, evenings, nights, overtime and weekends as required.
• Working knowledge of ANCSA and Alaska Native history.
• Knowledge of Bering Straits region, history, and culture.
• Knowledge of postsecondary institutions and student financial aid requirements.
• Ability to set priorities, handle multiple tasks and application deadlines with a high degree of accuracy.
• Ability to develop and implement projects using knowledge of good business practices, policies and organization.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Ability to work cooperatively with all levels of an organization, including Board of Directors, executive team, and interns.
• Strong organizational and planning skills
• Ability to work independently and apply sound judgment to a variety of situations and collaborate effectively with other personnel to meet deadlines.
• Possess a strong desire to expand responsibility and increase experience and knowledge through on-the-job training and continuing education.