Administrative Assistant

Arctic Slope Regional Corporation


Under the general direction of the Manager, this position is to support the efforts of Eskimos, Inc. the incumbent performs complex work of an administrative nature. This is a responsible position that may involve supervision, provides assistance to various department heads in administrative areas, and works with minimal instruction or supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1.       Manage supervisor’s calendar and independently schedules appointments.

2.       Screen incoming calls and correspondence and responds independently when possible.

3.       Prepare memorandums outlining and explaining administrative procedures and policies and monitor compliance.

4.       Prepare invoices for payment, ensuring backup materials are attached, make copies, and file into a proper file.

5.       Create and update employment files.  Assist employees with forms; leave requests, payroll deduction authorization, etc.

6.       Create and complete timecards for each employee and ensure they complete and sign.  Complete, submit and release payroll in Oracle.

7.       Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.

8.       Directly prepare of records such as agendas, notices, minutes, and resolutions for company meetings.

9.       Act as custodian of corporate documents and records.

10.   Compose and prepares confidential correspondence, reports, and other complex documents.

11.   Create and maintains database and spreadsheet files.

12.   Arrange detailed travel plans and itineraries, compile documents for travel-related meetings and accompany supervisor when requested.

 

EDUCATION and/or EXPERIENCE

1.                   Strong knowledge, understanding, and sensitivity to the Inupiat culture.

2.                   High school diploma or equivalent.

3.                   Three to five years of secretarial experience.

4.                   Knowledge of word processing, database and spreadsheet software.

5.                   The ability to speak and understand the Inupiaq language is important and preferred.

6.                   Valid Alaska Driver’s License.

 

 

Eskimos Inc., a division of ASRC, is a drug free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status.  EOE:  M|F|D|V   Know Your Rights: Workplace Discrimination is Illegal

Eskimos Inc. is a division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

Utqiagvik, AK

23 day(s) ago