Manager, Administrative Operations

Position:        Manager, Administrative Operations
Department:  Executive
Reports To:   Senior Vice President
FLSA Status: Exempt

Project Assistant
Executive Assistant, Finance
Manager, Corporate Services

General Function
In alignment with CIRI’s mission and values, provides high level administrative support to the senior leadership team. Responsible for ensuring company-wide administrative workflow needs are met. 

Major Activities (Typical Duties/Responsibilities) 

  • Works proactively with CIRI’s senior leadership team to align and facilitate expectations relative to CIRI’s administrative functions.
  • Provides high level administrative support to the executive team.
  • Directs administrative workflow to ensure work is distributed appropriately and available resources are utilized in an effective and efficient manner.
  • Coordinates with the Director, Corporate Affairs, to plan, develop and implement programs to promote community outreach programs in a positive and community-oriented way.
  • Develops and builds a wide range of community volunteer opportunities for CIRI staff.
  • Serves as a liaison with CIRI subsidiaries’ administrative teams.
  • Supervises a diverse staff actively, efficiently and effectively; performance management, annual employee appraisals, career development and goal setting, team building, staff planning and training.
  • Performs other duties as appropriate and as assigned.

Skills and Abilities

  • Understand CIRI’s mission, values and strategic focus areas and incorporate knowledge into daily activities.
  • Expert using Microsoft Office products, such as Word, Excel, SmartSheet and PowerPoint, and industry-standard computer software and databases.
  • Excellent written and verbal communication skills; thorough knowledge of proper grammar; advanced vocabulary, spelling, editing and proofreading skills.
  • Excellent interpersonal skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibits a professional manner in dealing with others.
  • Excellent leadership, supervisory, management and mentoring skills.
  • Superior organizational, follow-up and detail-oriented skills.
  • Ability to maintain accurate records and to prepare and submit comprehensive reports.
  • Ability to efficiently and effectively supervise staff, including completing performance evaluations and career development.
  • Make decisions, solve problems and exercise excellent judgment.
  • Work well under pressure and independently prioritize workload, while working on multiple projects.
  • Ability to research, organize and analyze technical information with particular attention to accuracy and detail.
  • High degree of sensitivity regarding confidential information.

Physical Abilities

  • Must possess sufficient fine motor skills for use of computers and calculators with an ability to withstand repetitive keyboarding for extended periods of time.
  • Must be able to sit for extended periods of time.
  • Must be able to kneel, bend and twist at the waist on an occasional basis.
  • Must be able to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.
  • Must be able to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis.

Minimum Experience

Associate degree in Business, five years’ experience supporting senior executives; or any combination of education, training and/or experience that provides the required skills, knowledge and abilities. Supervisory experience required.

Required Contacts

  • CIRI Board of Directors, executives, management and staff
  • Executives, management and staff of CIRI subsidiaries and affiliated non-profit entities
  • Local, state and federal government and agency representatives and staff
  • Members of the real estate and business industries
  • General public

Anchorage, AK

4 month(s) ago