HR Personnel Technician I

• JOB NUMBER: 521077

• CLASSIFICATION: Human Resources Technician 2

• GRADE: Grade 76

• WORK TYPE: Hybrid, On Campus, Remote within Alaska, Staff Full-time

• ADMINISTRATIVE UNIT: University of Alaska Statewide

• SCHOOL/BUSINESS UNIT: SW Human Resources

• LOCATION: Anchorage, Fairbanks, Juneau

• CATEGORIES: Administrative/Personnel, Human Resources, Office/Clerical

Position Summary:

The Personnel Technician will perform data entry for all personnel information of employees. Our team is made up of high energy perfectionists who support each other. We focus on data integrity and customer service across the entire University of Alaska. If you are looking to grow in HR, the Personnel Team is a great place to start. We're looking for someone who will be a positive contributor to the team.

Duties:

Ensures compliance with applicable policies, procedures, and regulations. Coaches departments on how to make corrections. Responsible for assuring all required paperwork is submitted correctly before entry into the system. Complete or correct any necessary data on job forms. Interpret information from personnel documents and complete data entry into Banner. Enters job forms for 1-2 different employee types. Enters other basic HR data such as W-4's, address or name changes, etc. Review data entry. Make corrections as needed. Assist with benefit data entry as requested. Process Electronic Personnel Action Forms (EPAF's) for primary employee type. Provides input for EPAF references. Provides basic assistance with NextGen form submission. Reviews, processes, and rejects NextGen forms as appropriate. Review and correct international I9's for compliance. Assist with preparation of training materials for primary employee types. Provide one-on-one training as needed. Provide input to applicable sections of HR Coordinator Resources. Provide information and technical assistance to HR Coordinators. Communicate and resolve discrepancies with departments, requesting additional information as appropriate. Know when to escalate unusual or problematic issues internally or to other teams. Respond to assigned Spoke requests in a timely manner. Assist with testing of HR systems by following steps on provided testing plan.

 POSITION INFORMATION:

This position is full-time, Grade 76 (DOE), term-funded, exempt, 12-month position complete with a competitive salary and UA employee benefits package.

The position can be located anywhere within the state of Alaska. It can range from fully remote to fully on campus if at one of the main university locations.

This position offers a flexible work environment, retirement and health insurance benefits, sick leave and vacation pay, tuition waivers for university courses, and a respectful, inclusive, and collaborative team environment. Career growth is highly encouraged!

KNOWLEDGE/SKILLS/ABILITIES:

• Achieve in depth understanding of primary employee type (i.e. student, faculty, etc.).
• Have general knowledge of all other employee types and actions.
• Ability to analyze HR documents for accuracy and compliance with regulations.
• Have basic knowledge of HR including recruitment processes, payroll, budget and benefits.
• Have basic knowledge of HR compliance and regulatory requirements.
• Must have a solid understanding of the University of Alaska system and how information flows between and impacts different functional areas.
• Must be able to explain processes and procedures to end users in an effective manner.
• Requires proficiency with data entry and accuracy using Banner. Demonstreated experience in using an automated accounting or HR software systems.
• Must be able to use spreadsheets, word processing, and email programs.
• Must be able to adapt to new system interfaces and technological tools with ease.
• Able to do research to resolve questions on policy or procedure.
• Basic levels of analytical and problem-solving skills.
• Must be able to prioritize workload and meet deadlines under stressful situations.
• Must have a high level of organizational skills.
• Must have the ability to review work, identify errors, and make corrections in a timely manner.
• Must be flexible and able to work in an environment of change.
• Must be able to foster a positive and collaborative team environment.
• Able to communicate in a positive and collaborative manner.
• Must be able to provide outstanding levels of customer service.

REQUIRED EXPERIENCE:

Must have at least 1 year of experience performing data entry functions; general HR or accounting experience; or, highly focused customer service experience

REQUIRED EDUCATION OR TRAINING:

One year of college coursework in HR, business, communication, or related field; or an equivalent combination of training and experience.

INSTRUCTIONS TO APPLY:

Please submit a resume, cover letter and the names and contact information for three (3) professional references.  

To ensure consideration, please submit your application no later than 11:55 PM Alaska Standard Time, on Thursday, July 21, 2022. Review of applications by the hiring committee will begin on Friday, July 22, 2022.  

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

COVID Requirements:

In the event that the successful candidate is located on the UAF campus, please note the following: All new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

Proof of vaccination does not need to be provided to apply. If offered the position, the successful applicant will be contacted for proof of vaccination.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Term Position:
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.