Accounts Payable Coordinator

Job Summary

Assists in maintaining all aspects of Accounts Payable.

Representative Duties

  • Receives and processes expenditure requests, including verification of supporting documents, spending authority and GL account code.
  • Handles communications with vendors, employees, and independent contractors regarding expenditure requests, account status, and Third-Party reporting.
  • Enters check request/invoices/credit memos to accounting program (MS Great Plains).
  • Forwards invoice copies to appropriate spending authority for payment approval and check request preparation. Follows up and maintains tickler and correspondence on all outstanding paperwork.
  • Sets up recurring expenses for AP P-Card processing, performs monthly reconciliation.
  • Audits/verifies APU Corporate P-Card expenditures and account coding. Integrates transactions into GP accounts payable.
  • Determines invoice payment due dates, prepare batches for review and check processing.
  • Selects and prints checks, routes for signature. Mails/distributes payments and files backup documents.
  • Uploads electronic bank file of check run.
  • Identifies, logs, and enters (to AP) all EFT payments and ACH withdrawals for third-party payments.
  • Enrolls and monitors ACH Fraud Filter vendors, approves payments as presented.
  • Manages Costco cash card program, card status, renewal, and issuance to staff.
  • Reconciles statements and invoice balances, including monthly insurance statements.
  • Receives and distributes accounting and all other unaddressed campus mail.
  • Maintains file systems and accuracy of records relating to disbursements, including vendor files, check registers and various electronic payment spreadsheets.
  • Records and tracks cost and capitalization of fixed assets; reviews and retires from inventory.
  • Prepares computerized reports of open items, cash requirements, vehicle usage, and other reports.
  • Reconciles AP balance to the general ledger.
  • Tracks, prepares, and produces annual 1099 tax statements.
  • Assists in annual financial audit preparation.
  • Performs back up for daily cash receipts collection, reporting and posting.

Knowledge & Skills

  • Knowledge of accounts payable accounting principles and cash handling.
  • Skill in PC operation including Excel use, Word processing and 10-key by touch.
  • Skill in both verbal and written communication.
  • Skill in data entry.
  • Skill in following and understanding complex directions.
  • Skill in completing assigned tasks with minimum supervision.
  • Skill in handling potentially stressful situations in a calm and professional manner.
  • Skill in the use of judgment based on circumstances and making decisions in professional manner.
  • Skill in effectively communicating with both internal and external customers.

Minimum Education Qualification

High School Diploma or GED equivalent.

Minimum Experience Qualification

Non-Supervisory: Two (2) years Accounts Payable, computer processing, and Microsoft Excel experience required.

Preferred Experience Qualification

Experience working with Microsoft Dynamics/Great Plains is preferred.

Anchorage, AK

11 day(s) ago

Tribal Affiliation(s)
Any Affiliation