Office Assistant 2 (PCN 20-5191)

Salary

$20.35 Hourly

Location 

Juneau, AK

Job Type

Full Time

Job Number

45631

Department

Corrections

Division

Institutions

Opening Date

05/08/2024

Closing Date

5/20/2024 5:00 PM Alaska

Division

Institutions

Position Open To

Alaska Residents Only

Bargaining Unit

General Government

Range

10

• DESCRIPTION
• BENEFITS
• QUESTIONS

Job Description

 

 

 

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 position at Lemon Creek Correctional Center (LCCC) in Juneau, Alaska. 

What you will be doing:
Under the general supervision of the Administrative Officer your primary function will be to process employee payroll. This position is an entry level position.

Our organization, mission, and culture:
The Alaska Department of Corrections provides secure confinement, reformative programs, and a process of supervised community reintegration to enhance the safety of our communities.
We are trained professionals committed to a safe, open and respectful organization. We are dedicated to public safety and will always respect the rights and dignity of victims of crime. Offenders in our charge will be treated in a safe and humane manner, and will be expected to enhance their ability to reform every day

The benefits of joining our team:

• Flexible work schedules;
• An opportunity to make a difference in people's lives;
• Career Development and High Caliber Training;
• Excellent benefits; and
• Being part of a team consisting of a rewarding group of professionals.

The working environment you can expect:
Lemon Creek Correctional Center serves both as an intake and a long-term male facility. At any given time, 20% to 30% of the population is composed of inmates in pre-trial status. Approximately 80% of the population is composed of sentenced felons.

Who we are looking for:

• Ability to read, interpret and follow DOC policies and procedures;
• Ability to use diplomacy and judgment in giving information and referring callers and visitors;
• Ability to use multi-line phone system;
• Good work ethic to include being punctual and reliable;
• The ability to carry out tasks and work independently; and
• The ability to work effectively, calmly, and professionally with staff, prisoners, and various professional groups.

 

 

Minimum Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement. 

Additional Required Information

REQUIRED DOCUMENTS
If selected for an interview, the applicant must provide the following documents:

• Three professional references with contact information

PREA NOTIFICATION
The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

EDUCATION 
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION 
Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school.  It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience in your Applicant Profile, you must also provide the employer's name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported, and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS
Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS).  A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS.  DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice.  Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE
All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT
Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.   

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit:  
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
  

 

Contact Information

For specific information in reference to the position please contact the hiring manager at: 

Jeremy Green - Records
Phone: (907)465-6205
jeremy.green@alaska.gov

 

Agency

State of Alaska

Address

PO Box 110201

Juneau, Alaska, 99811

Phone

(800) 587-0430 (Statewide toll-free number)
(907) 465-4095 (Juneau and out-of-state callers)

Website

http://workplace.alaska.gov/